Todoist Review (2026): Still the Safe Pick, or Priced Out?

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A quick note on method: This is a research-based overview built from Todoist’s official pricing and feature pages plus published reviews as of June 2026. It is not a hands-on lab test — we have not benchmarked sync speed or battery use ourselves, and any score below is an editorial assessment based on published features, pricing, and public user feedback, not stopwatch numbers.

Todoist has been the default answer to “what to-do app should I use?” for well over a decade. But in late 2025 it raised prices, rebranded its free tier, and pushed a wave of AI features into paid plans. So the fair question for 2026 is simple: is Todoist still the safe pick, or has it priced itself out of “no-brainer” territory?

Who it’s for

Todoist is built for people who want a fast, structured task manager that works the same on every device and gets out of the way. If you live by a list, capture tasks on the move, and value reliability over flashy dashboards, it fits naturally. Its natural-language input — type “Email Dana every Monday at 9am” and it parses the date, recurrence, and time automatically — remains one of the quickest capture experiences in the category.

It also suits small teams that want shared projects without the overhead of a full project-management platform like Asana or ClickUp. The Business plan adds a shared workspace, team roles, and centralized billing, which is enough for a handful of collaborators coordinating work.

Who it’s not for: anyone who needs deep project management (Gantt charts, workload balancing, dependencies), a connected notes-and-docs workspace (where Notion or a paired notes app wins), or a fully free long-term solution with no project cap. Power users who want timeline views and resource planning will outgrow it.

What stands out

Speed and capture. The Quick Add parser is genuinely excellent and is the feature most long-time users cite as the reason they stay. Tasks, dates, labels, priorities, and projects can all be set in a single typed line.

Cross-platform consistency. Todoist runs on web, Windows, macOS, iOS, Android, browser extensions, and even wearables, and the experience is consistent across all of them. For a tool you touch dozens of times a day, that polish matters.

Sensible structure. Projects, sub-tasks, sections, labels, priorities, and filters give you enough organizational depth without a steep learning curve. Pro’s 150 filter views let you build custom dashboards (e.g., “everything due this week tagged @work”).

The new AI layer (Todoist Assist). In 2026, Todoist’s AI features are bundled as “Todoist Assist,” which includes Task Assist (smart scheduling and rescheduling suggestions), Filter Assist, Email Assist, and Ramble — voice dictation that turns spoken ideas into structured tasks. These are useful conveniences rather than reasons to switch, but they’re a reasonable evolution rather than gimmickry.

Where it falls short

Honesty requires flagging the real drawbacks, and there are a few worth weighing before you commit.

The free tier got tighter. The free plan (now called “Beginner”) is capped at 5 personal projects, 3 filter views, 5 MB file uploads, and just one week of activity history. For light users that’s fine, but anyone with more than a few areas of life to track will hit the ceiling quickly — and that ceiling is clearly designed to nudge you toward Pro. Critics have fairly noted that the 5-project cap pushes many users to pay.

Prices went up. Pro rose from $4 to $5 per month (billed annually) in December 2025, and monthly billing climbed too. It’s still inexpensive in absolute terms, but the “cheap forever” reputation is a little less true than it used to be.

No native notes or docs. Todoist is deliberately a task manager, not a workspace. If you want tasks living next to notes, wikis, and databases, you’ll be stitching together integrations or looking elsewhere.

Light on heavy project management. There’s no Gantt/timeline view, no dependencies, and no workload view. Teams that need those will find Todoist too lightweight.

AI features are paywalled. The most-promoted 2026 additions (Task Assist, unlimited Ramble) sit behind Pro, so the free tier feels increasingly like a trial rather than a destination.

Pricing (2026)

All prices are in USD and were verified against Todoist’s official pricing page in June 2026. Pricing can vary by region and local tax.

• Beginner (Free): $0. Five personal projects, task reminders, 3 filter views, list/board/calendar layouts, 1 week of activity history, limited Ramble sessions.
• Pro: ~$5 per user/month billed annually (about $60/year), or ~$7/month billed monthly. Adds 300 projects, 150 filters, calendar layout, custom reminders, deadlines, task duration, full reporting history, auto backups, Task Assist, and unlimited Ramble.
• Business: ~$8 per user/month billed annually (about $96/user/year), or ~$10 per user/month billed monthly. Adds a shared team workspace, up to 500 team projects, team roles & permissions, granular activity logs, shared templates, and centralized billing.

For most individuals deciding whether to pay, Pro is the plan that matters, and at roughly $5/month it remains one of the better-value paid task managers — provided you actually use reminders, filters, and the calendar layout. If you don’t, the free tier (or a free competitor) may serve you just as well.

Verdict

Todoist in 2026 is still one of the most reliable, well-designed task managers you can buy. It nails the fundamentals — fast capture, cross-platform consistency, sensible structure — and the new AI conveniences are a tidy bonus rather than a distraction. The honest caveats are the tightened free tier, the recent price bump, and the fact that it remains a task manager rather than an all-in-one workspace or a project-management heavyweight.

If you want a focused, dependable list app and you’ll use Pro’s features, it’s an easy recommendation. If you need either a generous free plan or serious project management, look harder at the alternatives first.

Editorial score: 8.4 / 10 — An editorial assessment based on Todoist’s published features, pricing, and public user reviews as of June 2026. It does not reflect independent hands-on benchmarking.
Best for: individuals and small teams who want a fast, reliable task manager and will use the Pro features.
Skip if: you need a generous free plan, an all-in-one workspace, or full project-management tooling.

Sources

• Todoist — Official Pricing page (plans, features, tiers)
• Todoist Help — Business plan pricing update
• Morgen — “Todoist Pricing, Features & Limits: Is It Worth It in 2026?” (December 2025 Pro price increase, free-tier limits)